Youth Exchange
EYOUth Vote
11-19 May 2024
BANSKO, BULGARIA
EYOUth vote
By implementing the EYOUth Vote project, the overarching aim is to combat the declining participation of young individuals in European political activities and ensure that the interests of young people are adequately represented in policy-making. The alarming trends observed in countries across the European Union, with varying degrees of youth political participation, underscore the importance and urgency of this initiative.
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objectives
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Raise Awareness & Improve Understanding about the significance of young people`s vote especially in the EU elections, emphasizing the direct impact EU decisions have on their daily lives
Promote active participation and empowerment of young people and highlight the significance of youth voting in the upcoming 2024 EU elections
Raise awareness and promote understanding about the underlying reasons for the observed low levels of youth political participation across EU nations, fostering a comprehensive understanding of the barriers and challenges faced by the young electorate.
Enhance the understanding on EU voting among youth and familiarize them with EU institutions and voting processes
board and lodging
Accomodation and food (breakfast, lunch and dinner) for the duration of the activities will be covered by the receiving organzation Association ProVision International.
All participants will be accomodated in Royal Bansko aparthotel , located in Bansko Bulgaria at the follwoing address: ul. "Kosherinata" 2770, Bansko, Bulgaria
Food and special needs
Provision International will provide participants with three meals per day and two coffee breaks.
·Special needs: Any special food diet must be previously informed to the organizers. Please, make sure that we know about your special diet.
·Extra nights: For those who come earlier (before 11th of May) or/and leave later (after 19st of May), unfortunately the project cannot cover the extra nights and food. If your flights are earlier or later than the project dates, you will have to find accommodation for yourself. Of course, you can always contact the organizers to help you in finding a place to stay. The first provided meal will be the dinner on 11th of May 2024. On 19th of May, the breakfast will be provided.
NB!!! PLEASE KNOW THAT THE TOTAL DURATION OF THE EXTRA STAY SHOULD NOT EXTEND 2 DAYS –MEANING ( 1 DAY BEFORE AND 1 AFTER, OR 2 DAYS BEFORE OR 2 DAYS AFTER) . Or in case a transport is missing and the stay should be longer than 2 extra days you can request confirmation from us.
Travel costs and reimbursement
Travel costs: Please note that travel costs will be reimbursed on the basis of original tickets, boarding passes and invoices/receipts for travel. Do not forget to collect and bring all of them. Only cheapest/economy class travel will be reimbursed and a public transport.
!!!Please know that tickets that are not confirmed may not be reimbursed
As soon as you filled the registration form and your participation is confirmed, you are kindly requested to submit your travel proposal for validation including detailed information about the name(s) of the participant(s) envisaged, itinerary (departure, arrival, dates, hours, transport company), type of transport (flight, bus, train etc.) and the website where you got the offer from:
·Subject: [Travel validation] - Your country;
·Address: provisioninternational.office@gmail.com
·Deadline: 30 March 2024
Provision International and is not responsible of reimbursing tickets without our prior validation.
How to provide the needed justifying documents?
(Remember! If anything is missing from the list below, unfortunately we are not able to reimburse the costs). We will try to do cash reimbursement to all participants only if they can provide electronic versión of all tickets before they depart from Bulgaria.
1.Flight tickets (economic class/low cost if possible) – all the following are needed:
e-ticket (you receive it by e-mail after you buy the flight);
fiscal invoice (ask your travel agency or check on the website where you buy the ticket how can you get a fiscal invoice). The invoice can be issued on the name of traveler, or on the name of the organisation you represent;
proof of payment (signed and stamped): can be a receipt from where you buy the tickets, can be a payment order (if you pay by bank transfer) or can be a bank or an account statement (if you pay by internet banking);
boarding pass (you get it online and print it at home 24h-30h before the flight or directly in the airport);
In the exceptional case when the amount on your invoice is different that the amount charged, a personal declaration will be needed and only the amount charged is subject of reimbursement.
2.Train tickets (make sure the date, the itinerary and the price are visible on the ticket, if you can get an invoice is even better);
3.Bus tickets (make sure the date, the itinerary and the price are visible on the ticket, if you can get an invoice it is better);
4.Private car transport and Taxi ( including Bla Bla car, uber and such) – willnot be reimbursed
5.Please note that additional services on your bookings won’t be reimbursed (seat selection , extra leg room in the place, checked in luggage and etc)
Important! Try to provide the documents above in English, or Bulgarian. If the documents are written in other languages we will need a declaration from you to explain the information provided in each document (in English).
Travel reimbursement limits:
Country | Travel limit | Approved Means of transport |
Romania and Greece | 180 | Bus/Train/ Personal car |
Italy and Slovakia | 275 | Plane / bus/ train |
Latvia and Spain | 275 | Plane |
Please know that the most eco-friendly way of traveling will be suggested/approved . Travels with low-costs companies and direct flights where possible will be suggested to meet the environmental friendly policies.
Important to know
Medical Insurance: Medical insurance: procuring a medical insurance valid during your stay in Bulgaria is your own responsibility. European Union citizens are entitled to have an European Health Insurance Card (EHIC) which you can get for free from your health authorities and you can use in Bulgaria and in any other EU country as well. Anyway, you can also choose a private insurance for the duration of your stay (it should not cost more than 10 EUR depending on the provider and issuing country). Although it might be not mandatory to enter Bulgaria, if you choose to not have a health insurance you need to be ready to cover any medical related cost. We strongly encourage you to get a medical insurance for your stay!
Currency: in Bulgaria, we use лв – Bulgarian Leva. 1 EUR is 1.95 lv. You will need them to travel inside Bulgaria (bus, taxi or whatever you will use to move around it), so make sure you change a little bit when you arrive at the airport or before coming here. In case you will need to change again, we will help you out on spot.
WHAT TO BRING WITH YOU – CHECK LIST
-All travel documents;
-All material and things that you need for the program (as homework);
-Anything you need for the intercultural night( food, drinks, brochures and etc)
-Energizers that could be done in the mornings / after lunch break;
-Swimsuit and flip-flops/there is pool in the hotel.
-Comfortable clothes for the activities outside and inside conference room;
-Anything you think you will need during your stay in Bulgaria and of course, GOOD MOOD!
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Write down all the deficiency
Intercultural nights: For the intercultural evenings, we kindly ask you to prepare interactive presentation of your country. You can present it along with your food and drinks, music, traditional dances, etc. You can do it in the way you think is more suitable for the group, so be as creative as you want.
You are more than welcome to bring traditional food and drinks for this evening. It will be possible to cook there in case you want to prepare something for that night, but you should buy the ingredients or bring them from your countries. You can also bring your flag, posters, postcards, leaflets or any kind of gift you want to give to the participants in order them to have a picture of where you come from. Videos or games are also a good idea to be implemented during that night!
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Time To APPLy:
Please fill the application form before 21 of March 2024:
Thank
you
SEE YOU IN BULGARIA
